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Where to Start Wedding Management

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    Entries in #bawnevents. wedding pros (14)


    Just when you think it’s time to through in the towel, this happens…

    Gwen Helbush, Where To Start, Wedding Management

    It was such a pleasure seeing all the beautiful faces on April 21st for BAWN's Wedding Community Conversations.  Thank you for attending, if you were not able to attend, we missed you.  I hope you enjoy seeing the beautiful faces captured by Dawn Uhalley Photography!

    I get asked a lot "when is the next BAWN event?" I would love to have BAWN events every few months; regrettably that is not achievable given the number of local networking events.  The competition for your limited time, attention and money have become too much of an uphill struggle for me to carry alone.

    I love our wedding community too much just to give up.  I’m very grateful for your enthusiasm and excitement to attend more BAWN events.  I will hold in-person BAWN events as often as I’m able.  That said…  The universe provides, just when I think I can’t schedule another BAWN event for a long while.  One of our wedding community angels says "Wait, Gwen, I want to help!"

    Everyone, please say a huge thank you to Ranjan Dey of New Delhi Restaurant.  I ran into Ranjan as he was leaving a networking event.  He said “I want to do a BAWN educational event about Indian Weddings,” I said “bless you” We exchanged a few emails, and the rest, as they say, is history.  We still have work to do to create a fantastic afternoon for you, but this is happening people!


    Save the date: Tuesday, August 16, 2016


    I continue the BAWN Blog to keep us connected in between events and as an ongoing conversation.  Content for the blog is a challenge because I don’t want it to be just my thoughts and opinions; it is meant to reflect us all.  I was beginning to think I would have to start re-posting old stuff and posting less often when again the universe provided relief in the form of our friends at Aisle Planner emailing to say they like our support of the wedding community and could they help by providing content for the BAWN blog.  The angels sang, and I wept. 

    I’m profoundly grateful for the kindness and support.  BAWN lives for you and by you, please if you want to participate in a BAWN event or provide content for the blog email or call me.  I need your help, and perhaps, more importantly, I want to partner with you to make BAWN and our wedding community strong!

    I wish you a happy, healthy and profitable wedding season!

    BAWN Event Supporters: The Bay Area Wedding Network events are only possible due to the generosity of our Supporters, without whom these events would not be possible.  If you are interested in participate as a BAWN Supporter, please complete the following survey: Click Here


    Time is Money

    Gwen Helbush, Where To Start, Wedding Management

    In It's not rocketed science it a price quote! I asked for feedback; I hoped to get suggestions, solutions maybe even a little gripping, but alas nothing.  Now you must endure only my thoughts on the subject.  

    My philosophy on quotes is pretty basic, simple is best.  Simple does not mean lacking detail.  A quote should include all possible costs to provide the goods or services quoted.   Line item quotes are best; lump sums will do if explained well.  Quotes are not art projects they should be attractive and reflect your brand, more than anything they need to clean, clear and complete.

    Creative quotes should include whenever possible examples, inspiration photos and samples. There are tools available that make this easier.  Some are free like Pinterest or AllSeated; others have fees SocialTables, Aisle Planner and Honeybook to name just a few.

    If you are not comfortable being that high tech, set up correctly a simple spreadsheet can do the job.  The key to a memorable quote is preparation.  Having a system for writing quotes will reduce errors.  Don’t be boring, do be consistent.

    Everyone on your team must understand your pricing.  They shouldn’t have to run to you every time a quote is needed.  Think through your pricing, find the best way for your business to simplify pricing allowing quotes to be done quickly without losing money.  

    The biggest mistakes I see are too little or too much information.  Too little, leaving out delivery charges, not putting a total or my favorite no contact details.  Too much, including things they don’t need to know.  Like, you don’t need to say how you will hang a chandelier just that you will hang it and the cost.

    Here is a case for why providing quotes quickly matters; On a Monday afternoon calls were placed to four caterers (not telling who) to verify if they were available for a client's wedding date, they all were.  Then each was sent an email with all the details needed for a quote and when it was due, by 5 pm on Thursday of that week.  2 hours later the first quote arrived, on Thursday at 4:59 pm the second quote came, the next on the following Wednesday, still waiting on the fourth. That was six weeks ago, all things being equal in the quotes can you guess who go the job?

    I am the first person to defend the members of our wedding community; I understand the demands on you.  More than anything I want to be of service, if you struggle to turn quotes around in 48 hours or less, lets talk.  It would be my pleasure to review your current process, give suggestions to improve your existing system or help create one.

    In today's crowded and fast paced market a system for writing great quotes is a competitive advantage, you can't afford neglect.